Administrator

ADMINISTRATOR (Booking and Invoicing)

Duties / Responsibilities / Essential Functions:

This position requires a self-motivated, detail-oriented individual with the ability to book, approve and invoice sales orders for the Product Support and Interface division.  

Responsibilities include but are not limited to:

- Reviewing customer purchase orders, quotation and other related documents using appropriate check lists to ensure SOX compliance.

- Booking and approving related sales orders in the Oracle order entry system using an order approval check list.

- Creating invoices using Oracle order entry system.

- Update the entitlement database (Merlin) with appropriate sales order and invoicing detail.

- Maintaining and organizing supporting documentation for all sales orders.

- Supporting Customer-team Support Operations(CSO) commercialization business, Central Europe by creating online booking checklist and merlin agreement entitlement.

- Assisting internal and external auditors with regards to audit reviews of the booking and invoicing processes.

- Work with internal Tax Dept. to ensure accuracy of tax against sales orders/invoices.

- Administration and generation of monthly detail report of Per Transaction Labor Bookings by office/manager.

- Create, update, maintain related standard operating procedure.

Basic Qualifications, Experience, Skills, & Education Required:

- BS degree in Accounting, Management Accounting or relative equivalent.

- Minimum of 1-4 years accounting experience.

- Knowledge of Oracle or similar business system.

- Must possess excellent written and oral communication skills.

- Must have a professional demeanor to speak with both internal and with end customers.

- Excellent computer skills in MS Excel, MS Word.

- Willing to work on shifting schedules including night shift.