Administrator

This position requires someone who is self-motivated and detail-oriented, with the ability to book, approve and invoice sales orders using Oracle system.  

Functions include but are not limited to:

• Reviewing customer purchase orders, quotation and other related documents using appropriate check lists to ensure SOX compliance.
• Booking and approving related sales orders in the Oracle order entry system using an order approval check list.
• Creating invoices using Oracle order entry system.
• Update the entitlement database (Merlin) with appropriate sales order and invoicing detail.
• Maintaining and organizing documentation for all sales orders.
• Working with the internal group on the Commercialization business, Central Europe by creating online booking checklist and merlin agreement entitlement.
• Assisting internal and external auditors with regards to audit reviews of the booking and invoicing processes.
• Work with internal Tax Dept. to ensure accuracy of tax against sales orders/invoices.
• Administration and generation of monthly detail report of Per Transaction Labor Bookings by office/manager.
• Create, update, maintain related standard operating procedure.

Basic Qualifications, Experience, Skills, & Education Required:

• BS degree in Accounting, Management Accounting or relative equivalent.
• Minimum of 1-4 years accounting experience.
• Knowledge of Oracle or similar business system.
• Must possess excellent written and oral communication skills.
• Must have a professional demeanor to speak with both internal and with end customers.
• Excellent computer skills in MS Excel, MS Word.
• Willing to work on shifting schedules including night shift.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. 

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